Product Overview

Summary: This Inventory Management for Tyres SOP sets out a clear, repeatable system for controlling tyre stock from purchase through to fitting, rotation, return and disposal. It helps Australian businesses reduce write-offs, prevent stockouts, and maintain full traceability of tyre movements across branches, vehicles and jobs.

Tyres are a high-value, high-turnover item that can quickly erode margins if they are not tightly controlled. This Inventory Management for Tyres Standard Operating Procedure provides a structured approach to managing tyre stock throughout its lifecycle – from forecasting and ordering, through receipting and storage, to allocation, fitting, rotation, warranty returns and end-of-life disposal. It is tailored to the realities of Australian tyre retailers, workshops, dealerships, transport fleets and heavy industry operations, where multiple brands, sizes, speed/load ratings and seasonal demands must be managed accurately and efficiently.

The SOP defines clear responsibilities, standardises data entry and barcoding practices, and sets out robust checks to prevent mis-matching tyres, over- or under-stocking, and inventory shrinkage. It supports integration with common workshop management and inventory systems, and embeds practical controls for serial number tracking, batch control and warranty traceability. By implementing this procedure, businesses can improve stock accuracy, reduce tied-up capital, maintain service levels for customers and fleet operations, and generate reliable data to support purchasing decisions and contract negotiations with suppliers.

Key Benefits

• Streamline tyre ordering, receipting and stock control to minimise stockouts and overstocking.
• Improve gross profit and cash flow by reducing aged, obsolete and slow-moving tyre inventory.
• Ensure accurate matching of tyre specifications to vehicles, jobs and customer requirements.
• Enhance traceability for warranty claims, recalls and supplier negotiations.
• Standardise inventory practices across branches and teams for consistent, auditable records.

Who is this for?

• Tyre Store Managers
• Workshop Managers
• Fleet Managers
• Service Managers
• Parts and Inventory Controllers
• Automotive Dealership Managers
• Logistics and Transport Coordinators
• Operations Managers in Mining and Civil
• Procurement Officers
• Business Owners in Tyre and Mechanical Services

Included Sections

• 1.0 Purpose and Scope
• 2.0 Definitions and Terminology (sizes, load ratings, patterns, batches)
• 3.0 Roles and Responsibilities (store, workshop, fleet, administration)
• 4.0 Tyre Forecasting and Purchasing Process
• 5.0 Receiving, Inspection and Data Entry of Tyre Stock
• 6.0 Labelling, Barcoding and Storage Requirements
• 7.0 Stock Issuing, Allocation and Fitting Procedures
• 8.0 Tyre Rotation, Removal and Return-to-Stock Rules
• 9.0 Warranty, Recall and Supplier Return Management
• 10.0 Stocktake, Cycle Counts and Reconciliation
• 11.0 Management of Aged, Obsolete and Damaged Tyres
• 12.0 Integration with Workshop and Fleet Management Systems
• 13.0 Recordkeeping, Reporting and Key Performance Indicators
• 14.0 Training, Review and Continuous Improvement

Legislation & References

• AS/NZS ISO 9001:2016 Quality management systems – Requirements
• AS ISO 10007:2018 Quality management systems – Guidelines for configuration management
• Heavy Vehicle National Law (HVNL) – Chain of Responsibility provisions (for fleet tyre management traceability)
• Australian Consumer Law (Schedule 2 to the Competition and Consumer Act 2010) – obligations relating to warranties and product traceability