Product Overview

Summary: This Inventory Audit Process for Tyre Stock SOP provides a clear, repeatable method for accurately counting, reconciling and valuing tyre inventory across your workshop, warehouse or retail sites. It helps Australian tyre businesses tighten stock control, reduce shrinkage and maintain reliable data for purchasing, sales and compliance reporting.

Tyres represent a high-value, high-volume inventory category where even small discrepancies can quickly erode profit. This Inventory Audit Process for Tyre Stock Standard Operating Procedure sets out a structured, end-to-end approach for planning, conducting and documenting tyre stocktakes in an Australian automotive environment. It covers everything from preparing the site and segregating stock, through to barcode scanning, manual counts, reconciliations and variance investigation, ensuring your records reflect the actual condition and quantity of tyres on hand.

The SOP is designed specifically for tyre retailers, mechanical workshops, dealerships and fleet operations that handle a mix of new, used, repaired, consignment and warranty-returned tyres. It addresses common pain points such as mismatched sizes and load ratings, tyres stored off-site or in vehicles, write-offs, and aged or obsolete stock. By implementing this procedure, businesses can improve purchasing decisions, reduce write-offs and shrinkage, support accurate financial reporting, and provide auditable evidence of sound inventory governance—helping you run a tighter, more profitable and more compliant operation.

Key Benefits

• Improve stock accuracy across all tyre locations, including racking, vehicles, external storage and mobile service units.
• Reduce shrinkage, loss and unaccounted write-offs through systematic variance investigation and documentation.
• Streamline stocktake activities with a clear, step-by-step process that minimises disruption to workshop and retail operations.
• Support accurate financial reporting and purchasing decisions with reliable, up-to-date tyre inventory data.
• Standardise audit practices across multiple sites or franchises, strengthening corporate governance and brand consistency.

Who is this for?

• Tyre Store Managers
• Workshop Managers
• Inventory Controllers
• Warehouse Supervisors
• Automotive Dealership Parts Managers
• Fleet Managers
• Business Owners in Tyre Retail and Service
• Franchise Operations Managers
• Internal Auditors
• Accounts and Finance Managers

Included Sections

• 1.0 Purpose and Scope
• 2.0 Definitions (Tyre Categories, Conditions and Status Codes)
• 3.0 Roles and Responsibilities
• 4.0 Audit Planning and Scheduling
• 5.0 Pre-Audit Preparation (Data Freeze, Site Layout, Labelling)
• 6.0 Tyre Identification and Coding Conventions
• 7.0 Counting Methods (Barcode Scanning, Manual Counts, Sampling)
• 8.0 Handling Special Tyre Categories (Used, Warranty, Consignment, Damaged)
• 9.0 Reconciliation Process and Variance Analysis
• 10.0 Adjustments, Approvals and System Updates
• 11.0 Documentation, Record Keeping and Audit Trail
• 12.0 Managing Multi-Site and Off-Site Tyre Stock
• 13.0 Post-Audit Review and Continuous Improvement
• 14.0 Training, Competency and Review of this SOP

Legislation & References

• AS ISO 9001:2016 Quality management systems – Requirements
• AASB 102 Inventories (Australian Accounting Standards Board)
• Fair Work Act 2009 (Cth) – record-keeping obligations (indirectly relevant to business record integrity)
• Corporations Act 2001 (Cth) – financial reporting and director due diligence obligations
• Australian Consumer Law (Schedule 2 to the Competition and Consumer Act 2010) – accurate product representation and traceability