HR Administration and Office Management SWMS

Product Overview

This SWMS covers HR administration and office management activities, including records, systems, meetings and incident response. It supports planning and risk management for workstation, workload, confidentiality, communication and office environment hazards.

Activities & Specific Tasks Covered

This document includes task-specific risk controls for:

• Commence work and access the office safely
• Set up an ergonomic workstation
• Plan workload and leave arrangements
• Operate online software systems
• Process confidential information
• Administer payroll and contracts
• Recruit staff and conduct checks
• Manage employee HR matters
• Review legal and partnership documents
• Analyse budgets and market data
• Coordinate meetings and operations
• File records, complete paperwork and respond to incidents

Who is this for?

Suitable for workers, supervisors and businesses carrying out HR administration, office management and related support activities.

Specific Job Steps & Hazards Covered

Legislation & References

The template includes references relevant to the documented work, including:

• Applicable Commonwealth, state or territory WHS/OHS legislation and regulations.
• Model Code of Practice: How to manage work health and safety risks (November 2024) — guidance for identifying physical and psychosocial hazards, applying the hierarchy of controls, consulting workers, and reviewing controls.
• Model Code of Practice: Managing psychosocial hazards at work (2022) — guidance on managing high job demands, poor support, harmful behaviours, role clarity, change and workplace interactions.
• Model Code of Practice: Managing hazardous manual tasks — guidance for reducing risks from sustained postures, repetitive work and manual handling.
• Model Code of Practice: Managing the work environment and facilities — guidance for workstation, lighting, access, amenities, emergency and workplace-environment controls.
• Model Code of Practice: Managing noise and preventing hearing loss at work — guidance indicates noise should generally be kept below 50 dB(A) for high-concentration work and 70 dB(A) for routine work requiring speed or attentiveness.
• AS/NZS 1337.1 Eye and face protection for occupational applications; AS/NZS 1715 Selection, use and maintenance of respiratory protective equipment; AS/NZS 2210.3 Personal protective equipment—Safety footwear, where task-specific PPE is required.
• Model WHS laws and model Codes of Practice are guidance only unless adopted or otherwise given legal effect in the applicable jurisdiction.

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Standard SWMS Features (Click to Expand)

• Task-specific job steps, hazards and control measures
• Initial and residual risk ratings
• Assigned responsible persons for each job step
• Plant, equipment and PPE requirements where applicable
• Permits, qualifications and high-risk construction work details where applicable
• Worker consultation, sign-off and review sections