Workplace Safety Inspections and Reporting SWMS

Product Overview

This SWMS covers workplace safety inspections, hazard reporting and follow-up actions. It supports planned inspections, clear records and review of controls to manage identified risks.

Activities & Specific Tasks Covered

This document includes task-specific risk controls for:

• Plan the inspection scope, criteria and communication
• Manage site entry, access and orientation
• Check PPE condition and use
• Inspect tools and equipment for defects
• Inspect work areas, access and housekeeping
• Observe work practices and overtime safety
• Record hazards, defects and risk ratings
• Report incidents and near misses
• Review controls with workers
• Isolate defective items and complete records
• Demobilise the area and hand over findings

Who is this for?

Suitable for contractors, workers, supervisors and businesses carrying out workplace safety inspections and reporting.

Specific Job Steps & Hazards Covered

Legislation & References

The template includes references relevant to the documented work, including:

• WHS Act s19 - Primary duty of care to provide and maintain a safe work environment
• WHS Act s20 - Duty of persons with management or control of a workplace
• WHS Act s27 - Officers must exercise due diligence
• WHS Act s28 - Workers must take reasonable care and comply with reasonable instructions
• WHS Act ss35-39 - Notifiable incidents and immediate notification requirements
• WHS Act s46 - Duty to consult, cooperate and coordinate with other duty holders
• WHS Regulations r34-38 - Identify hazards, manage risks, maintain and review control measures
• WHS Regulations r39 - Information, training, instruction and supervision
• WHS Regulations r40-41 - Provision and use of personal protective equipment
• WHS Regulations r43 - Duty to ensure workers are not exposed to hazards from remote or isolated work
• WHS Regulations r213 - Maintenance, inspection and testing of plant by a competent person
• Managing the Work Environment and Facilities Code of Practice 2021 - safe access, workplace conditions, monitoring and worker duties
• Managing Psychosocial Hazards at Work Code of Practice 2024 - fatigue, workload, support, overtime and supervision controls
• Codes of Practice addressing inspection, training, supervision, defect reporting and review of controls, including planned inspections, record keeping and withdrawal of defective equipment

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Standard SWMS Features (Click to Expand)

• Task-specific job steps, hazards and control measures
• Initial and residual risk ratings
• Assigned responsible persons for each job step
• Plant, equipment and PPE requirements where applicable
• Permits, qualifications and high-risk construction work details where applicable
• Worker consultation, sign-off and review sections