BlueSafe

Office Equipment Filing and Archive Safety Risk Assessment

This risk assessment covers access, handling, storage and retrieval activities in office filing and archive areas.

Activities covered include

  • Maintain safe access, lighting and housekeeping in filing and archive areas
  • Access high and low storage locations without unsafe climbing or overreaching
  • Keep exits accessible and prepare for storage, electrical and injury incidents

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If your client or principal requests changes during document review, BlueSafe will help revise the document at no extra cost and support resubmission until it is accepted.

Office Equipment Filing and Archive Safety Risk Assessment
  • 100% Compliant with Australian WHS Acts & Regulations
  • Fully Editable MS Word & PDF Formats Included
  • Pre-filled Content - Ready to Deploy Immediately
  • Customisable - Easily Add Your Logo & Site Details
  • Includes 2 Years of Free Compliance Updates

Product Overview

This risk assessment covers access, handling, storage and retrieval activities in office filing and archive areas. It supports planning by identifying risks from manual tasks, storage equipment, electrical items, shared areas and emergency conditions.

Activities & Risks Covered

This assessment addresses activities and risks including:

  • Maintain safe access, lighting and housekeeping in filing and archive areas
  • Lift, lower, carry and push files, archive boxes and office equipment
  • Transport records and materials through workplace routes
  • Arrange and use shelving, cabinets, drawers and storage areas safely
  • Access high and low storage locations without unsafe climbing or overreaching
  • Use powered office equipment and manage associated leads in archive areas
  • Retrieve, dispose of and shred archived records and materials
  • Coordinate archive movements with visitors, contractors and shared-area users
  • Keep exits accessible and prepare for storage, electrical and injury incidents

Who is this for?

Suitable for contractors, workers, supervisors and businesses handling files, archive boxes, records and office equipment.

Activities & Hazards Covered

Activity Potential Hazards
Access to filing and archive areas
  • Slips, trips and falls from poor housekeeping, loose items, uneven access or restricted walkways
  • Collision with cabinets, shelving or other people in narrow aisles
  • Poor lighting reducing visibility when carrying files or cartons
Manual handling of files, archive boxes and office equipment
  • Musculoskeletal injury from lifting, lowering, carrying or pushing loads
  • Awkward postures when reaching to low or high shelves
  • Injury from bulky or unstable loads and repetitive handling
Transporting records and materials through the workplace
  • Strain or crush injury while pushing loaded trolleys
  • Collision with pedestrians, doors or corners
  • Trips due to obstructed routes or loads blocking vision
Shelving, cabinets and storage configuration
  • Falling objects from overloaded or poorly arranged shelves
  • Cabinet or shelf instability causing collapse or tipping
  • Finger or hand injuries when using drawers, doors or compact storage
Reaching high or low storage locations
  • Falls from using chairs, makeshift platforms or unsafe climbing methods
  • Strains from overreaching, twisting or sustained bending
  • Dropped items striking workers below
Use of powered office equipment in archive areas
  • Electric shock from damaged leads, plugs or equipment
  • Fire risk from faulty equipment or overloaded power boards
  • Trips from trailing leads around printers, scanners or shredders
Archive retrieval, disposal and shredding activities
  • Cuts, entanglement or pinch injuries at shredders and small office plant
  • Dust exposure and irritation when disturbing old archived material
  • Manual task injury during bulk retrieval or disposal runs
Visitor, contractor and shared-area interactions
  • Unauthorised access to storage zones during archive movements
  • Injury to other workers or visitors from falling items or trolley movements
  • Conflicting activities during maintenance, deliveries or records relocation
Emergency preparedness in archive and storage areas
  • Delayed evacuation due to blocked exits or congested storage
  • Fire or smoke spread involving paper records and electrical equipment
  • Inadequate response to injury, collapse of storage or electrical incident

Need to tailor this risk assessment?

Use the BlueSafe Portal to add site-specific activities, hazards, controls, responsibilities and review details before the assessment is put into use.

Acceptance Guaranteed: If your client or principal requests changes during document review, BlueSafe will help revise the document at no extra cost and support resubmission until it is accepted.

Legislation & References

The template records model guidance used to inform the documented controls. Applicable WHS/OHS laws and adopted Codes vary by state or territory, so confirm the current local requirements when tailoring the assessment:

  • Model guidance: Model Code of Practice: Managing the work environment and facilities — 2. The work environment; p. 13.
  • Model guidance: Model Code of Practice: Hazardous manual tasks — 4.1 The hierarchy of control measures; p. 31.
  • Model guidance: Model Code of Practice: Managing electrical risks in the workplace — 2.1 Identifying the hazards; p. 14.
  • Model guidance: Model Code of Practice: First aid in the workplace — 3. First aid equipment, facilities and training; p. 12.
  • Model guidance: Model Code of Practice: Managing risks of plant in the workplace — 4.1 Guarding plant; p. 39.
Standard Risk Assessment Features (Click to Expand)
  • Activity-specific hazard identification and control measures
  • Initial and residual risk ratings
  • Assigned responsible persons for each activity
  • Risk matrix and assessment classification
  • Review, monitoring and sign-off fields
  • Site-specific customisation before use

Suitable for Industries

Warehousing and DistributionRetail and WholesaleOffice and Corporate

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