Product Overview

This comprehensive Credit Card and Expense Policy is purpose-built for Australian office and corporate environments, with a strong focus on work health and safety (WHS). It goes beyond standard finance rules to embed WHS risk management into everyday decisions about travel, accommodation, transport and purchasing. Developed by WHS and compliance specialists, this document helps organisations link financial controls with safe work practices, ensuring cost-saving measures never compromise worker health and safety.

Fully aligned with Australian work health and safety expectations, this policy template is ready to adapt to your business and integrate into your existing safety documentation and financial procedures.

Key Features

• Clear roles and responsibilities for officers, managers, cardholders, finance and procurement teams.
• Detailed guidance on safe work-related travel, accommodation and transport, including fatigue and security considerations.
• WHS-focused rules for allowable and non-allowable expenses, including ergonomic equipment and safety-related purchases.
• Integrated approach to procurement, ensuring goods and services purchased with corporate cards meet WHS requirements.
• Structured approval, documentation and recordkeeping processes that support WHS compliance and auditability.
• Practical checklists and a travel risk and expense assessment table template to streamline implementation.

Benefits

• Strengthen WHS compliance: Demonstrate due diligence by explicitly linking expense decisions to WHS risk management and safe systems of work.
• Reduce risk in travel and purchasing: Minimise fatigue, road safety, accommodation and psychosocial risks associated with work-related travel and expenditure.
• Improve consistency and fairness: Provide clear, documented expectations around what can be claimed, reducing disputes and stress for workers and managers.
• Save time on policy development: Implement a professionally drafted, WHS-focused credit card and expense framework without starting from scratch.
• Support safer procurement: Embed WHS performance into supplier selection and purchasing decisions using corporate cards.

Who is this for?

This policy is ideal for Australian organisations in office and corporate settings, including:

• Medium to large businesses with regular domestic or interstate travel.
• Professional services firms, consultancies, and head office environments.
• HR, WHS, finance and governance teams responsible for compliance and safety documentation.
• Safety managers seeking to integrate WHS controls into financial and travel procedures.

Whether you are formalising your first corporate card program or tightening existing arrangements, this document provides a clear, WHS-aligned framework.

Legislation & References

The policy is designed to support compliance with key Australian work health and safety obligations, including:

• Model Work Health and Safety Act and Regulations (as implemented in relevant jurisdictions).
• Officer due diligence duties in relation to providing safe systems of work and adequate resources.
• Risk management principles for travel, fatigue, psychosocial hazards and procurement.

Use this Credit Card and Expense Policy to strengthen your WHS compliance, reduce risk exposure and streamline your corporate expense governance, all within one clear, practical document.