Product Overview

This Safe Work Method Statement (SWMS) sets out the specific safety controls and step-by-step procedures required to manage risks associated with office ergonomics and workstation use, helping you maintain strong WHS compliance. It is a comprehensive document covering multiple aspects of Office Ergonomics and Workstation Safety, including computer-based design work, adjustable furniture, and safe use of electronic equipment.

Activities & Specific Tasks Covered

This document includes specific risk controls for:

• Adjustment and correct use of seating mechanisms, including chair height, backrest, armrests, and lumbar support
• Ergonomic setup of workstations for AutoCAD and other CAD software operations to minimise strain and fatigue
• Designing in CAD software with safe screen positioning, input device selection, and layout of dual or multiple monitors
• Management of ergonomic risks when designing using CAD systems for extended periods, including task rotation and micro-breaks
• Selection and placement of office furniture to reduce ergonomic issues such as awkward reach, glare, and contact stress
• Identification and correction of incorrect posture during work, including neck, shoulder, and lower back positioning
• Practising good ergonomics through worker training, safe work techniques, and early reporting of discomfort
• Ergonomic and safety considerations when preparing electrical schematics and other detailed digital drawings
• Prevention and management of repetitive strain injury (RSI) risks from computer use, keyboarding, and mouse work
• Safe servicing, adjustment, and use of height-adjustable and lifting desks, including manual handling controls
• Use of portable electronics such as laptops, tablets, and phones with appropriate posture and break schedules
• Implementation of workplace ergonomics programs, including hazard identification, risk assessment, and consultation
• Workstation ergonomics assessments for individual workers, including reasonable adjustments and tailored controls
• Management of screen time, lighting, and glare to reduce eye strain and visual fatigue
• Housekeeping and cable management around workstations to prevent trips, entanglement, and electrical hazards

Who is this for?

This SWMS is designed for office-based businesses, engineering and design consultancies, CAD operators, facility managers, and site supervisors responsible for safe workstation setup and office ergonomics.

Specific Job Steps & Hazards Covered

Legislation & References

This document was researched and developed to align with:

• Safe Work Australia – Code of Practice: Managing the Work Environment and Facilities: Guidance on safe and healthy office environments, including workstations and amenities
• Safe Work Australia – Code of Practice: How to Manage Work Health and Safety Risks: Framework for identifying, assessing, and controlling ergonomic and workstation hazards
• Safe Work Australia – Guide: Office Workplaces – Design and Fit-out: Guidance on office layout, furniture, and workstation design to minimise musculoskeletal risks
• Safe Work Australia – Guide for Preventing and Responding to Work-Related Musculoskeletal Disorders: Practical guidance on preventing strains, sprains, and RSI from office and computer work
• AS/NZS 4442: Office Desks: Requirements for the design and dimensions of office desks and workstations
• AS/NZS 4438: Height Adjustable Swivel Chairs: Requirements for the design, safety, and adjustability of office seating
• AS/NZS 1680.1: Interior Lighting – General Principles and Recommendations: Guidance on lighting levels and glare control in office environments
• Work Health and Safety Act 2011
• Work Health and Safety Regulations 2017